Less administrative overhead for your local service business.
We build and manage practical data pipelines that connect to your existing Google Drive or OneDrive folders and spreadsheets. Your field crews and office staff keep the tools they already use. No disruptive new software to roll out.
No obligation. Plain language. Ask about a two-page proof of concept using your own typed PDFs.
Founder-led service
Works with your existing folders and sheets
Safeguards agreed before processing
Job 2214 · Materials Logillustrative example
Source
Item
Qty
Unit
Status
INV-40318
Ridge vent, 4 ft
24
$11.40
Logged
INV-40318
Synthetic underlayment
9
$118.75
Logged
DT-2217
Drip edge, white
60
$6.85
Logged
photo_0412.jpg
Not supported
-
-
Not eligible
Typed PDFs become rows. Photos and image-only scans are not supported.
Before anything else
Which documents qualify
Alden requires typed PDFs with an embedded, machine-readable text layer. Image-only scans, OCR processing, and handwriting extraction are not currently supported.
Supported
Typed PDFs with selectable, embedded text
Digitally generated invoices, statements, and forms
Not supported
Photos of documents — not supported
Image-only scans — not supported
OCR processing — not supported
Handwriting extraction — not supported
Have paperwork that does not qualify? You can ask us about separately scoped manual data entry. It is not part of these packages, and we cannot promise it will be available for your situation.
The small-business reality
Practical automation for the businesses big software overlooks
Practical automation should fit around the way your team already works.Stock photo: Alena Darmel / Pexels. Not Alden staff or customers.
Large platforms are often built for enterprise teams with IT departments. Local service businesses usually need something smaller: a reliable way to stop retyping the same paperwork.
You do not need a heavy subscription stack or months of staff training. You need the repetitive parts of your workflow handled in a way you understand, explained in plain language.
01
The Manual Copy-Paste Drain
Office staff spend hours retyping line items from supplier invoices, material bills, and delivery receipts into master tracking logs. It takes time away from higher-value work and invites entry errors.
02
The Field Paperwork Lag
Job paperwork arrives in inboxes and shared folders faster than anyone can log it, so your permanent company records fall behind the work your crews are actually doing.
03
The Compliance Tracking Gap
Vendor paperwork, insurance certificates, and compliance forms are easy to miss in a manual review. A structured log makes expiration dates and missing items easier to see and follow up on.
We skip the hype and focus on the friction points that slow your office down.
How Done for You works
We handle the complicated parts. Your team keeps its routine.
If your business spends hours moving data from incoming typed paperwork into spreadsheets or tracking logs, we can scope a custom pipeline for it.
Fig. 1 AI-generated conceptual workflow illustration: typed PDFs, rule checks, spreadsheet rows. Not a screenshot of actual software.
01
Designated Intake Folders
Your team places eligible files in an agreed folder on Google Drive or OneDrive, connected within the access scope we define together. Files must be typed PDFs with embedded, machine-readable text.
02
Configured Extraction Pipeline
We design and build a pipeline around your document layouts and field rules. It reads the embedded text of eligible PDFs and maps the fields and line items you specified. Items that do not fit the rules are flagged for your team to review.
03
Formatted Tracking Spreadsheets
Extracted data is written into the Google Sheets or Excel Online spreadsheets we format with you, so your team keeps working in the files they already know, with far less retyping.
Current focus
Workflow examples for roofing and construction
These are common starting points we scope with commercial roofing and construction teams. Supported templates can be configured for straightforward invoice workflows; new document families and more demanding requirements are scoped separately.
The work happens on the roof. The records should keep up without extra office hours.Stock photo: Los Muertos Crew / Pexels. Not Alden staff or customers.
Supplier Invoice & Material Receipt Logging
Turns typed, multi-page supplier invoices and delivery tickets into itemized spreadsheet rows, separating material descriptions, unit costs, and quantities for your job tracking logs.
Typed Inspection Report Logging
Organizes fields from eligible typed PDF inspection reports into project milestone logs, so your permanent records can keep pace with work in the field.
Certificate of Insurance Date Tracking
Pulls coverage dates and key fields from typed COI PDFs into a tracking sheet with active or expired status, so your office can follow up before paperwork lapses. It supports your review; it is not legal advice or a guarantee of coverage.
Material Supplier Quote Comparisons
Lines up typed multi-vendor material quotes by component category such as shingles, flashing, and underlayment, so your project desk can compare unit rates side by side.
Carrier Loss Statement Standardization
Organizes line items from typed insurance carrier statements and adjuster printouts into one consistent sheet format, making approved scope items easier to carry onto work orders.
Low-risk first step
See your paperwork mapped before you pay for setup
Start with a conversation, then a small proof using a couple of your own eligible pages. Both are free inquiries, arranged through the contact options below.
Free
30-Minute Workflow Audit
A short phone or video call. Show us where your office spends the most time typing, copy-pasting, or chasing records, and we will explain whether and how a pipeline could help.
Free
Two-Page Proof of Concept
Once we have agreed how samples will be shared and handled, send one or two typed PDF pages, such as a supplier invoice or compliance form. We will show you the spreadsheet output we would aim to produce.
No upload here. Contact us first and we will arrange next steps.
Transparent pricing
Two common starting points, priced in USD
Founder-configured roofing document-to-spreadsheet automation. Not accounting software. The free two-page compatibility check above is separate from the paid $99 Starter batch below.
One-time batch
Starter
$99 one-time
Up to 20 invoices or 40 pages, whichever limit is reached first, from 1 supported layout. Summary fields into a standard spreadsheet with source references and missing or duplicate flags. Target: 2 business days.
1 Drive folder, 2 agreed layouts, and a custom master Google Sheet with summary and ordinary material line items. Up to 150 invoices or 300 pages per month. Setup target: 5-7 business days.
Typed PDFs with embedded text only. Allowances and turnaround targets are subject to sample validation and confirmed in your written scope; they are not guarantees. Essential, backlog, add-on, and custom options are listed on the full pricing page.
